Pre-Travel Reimbursement (Pre-TR) Application

To translate the form into Spanish or another language (Para traducir el formulario al español u otro idioma):

Open the form using Google Chrome web browser. Download Chrome here. (Abra el formulario con el navegador web Google Chrome. Descarga Chrome aquí.)
Anywhere on this form, right click and you will see a drop-down menu. (En cualquier lugar de este formulario, haga clic con el botón derecho y verá un menú desplegable.)
Select “Translate to …” (Selecciona "Traducir a ...".)
Choose the language you would like it to be translated to. (Elija el idioma al que le gustaría que se tradujera.)
Repeat steps 2-4 on each new form page. (Repita los pasos 2 a 4 en cada nueva página de formulario.)

VERIFICATION FORM

July 1 - June 30

Alaska SEED is pleased to support your travel for professional development!

Follow the guidelines and submit your verification form within 60 business days of completing your travel and training to receive reimbursement - up to $1,000 until June 30! View eligibility requirements and guidelines at seedalaska.org.

Please submit your pre-travel application at least 21 days prior to traveling to be pre-approved for your travel reimbursement. If you are pre-approved, Alaska SEED will email and/or mail you a confirmation and a Travel Reimbursement (TR) Verification Form to be submitted after the training and travel.

Funding is on a first come, first serve basis.

PLEASE NOTE: Travel Reimbursement is a two-step process:
1. Pre-TR is submitted at least 21 days prior to...
2. If you are pre-approved, Alaska SEED will email and/or mail you a confirmation and a Travel Request (TR) Verification Form. The TR Verification Form must be submitted within 60 business days of completing your travel and training.

Eligibility Criteria

My membership in the Alaska SEED Registry is current/active.
I am an early childhood or school-age professional operating or working as a paid employee of a licensed or approved child care facility.
I am currently residing in the state of Alaska.

Licensed Definition: Licensed Child Care Provider, who is licensed by the State of Alaska, Child Care Program Office (CCPO) or the Municipality of Anchorage, Child Care Licensing (CCL).

Approved Definition: Approved Provider, who is approved by the State of Alaska, Child Care Program Office (CCPO) Child Care Assistance (CCA) Program as an Approved Relative Provider, or am Approved in-Home Provider.

To confirm a child care facility is licensed by CCPO or CCL, please use the “Find a Child Care Provider” at State of Alaska.

Guidelines for Reimbursement

Traveling to attend training or a conference not offered in your local community or surrounding area? Follow these guidelines to be pre-approved for up to $1,000 in travel reimbursements.

Allowable Reimbursement Amount

Up to $1,000 for travel to attend SEED Approved higher education, training, or a conference within Alaska.

What's Covered?

Travel expenses: Airfare, vehicle mileage, and/or passenger ferry fee(s). - Vehicle mileage: For mileage to be eligible for reimbursement, requires at least 50 miles in a single round trip between home community and training community. Mileage is reimbursed at the current federal mileage rate.
Lodging expenses: Up to $350 a night in a commercial hotel. - A non-commercial hotel (bed & breakfast, Airbnb, etc.) may be approved in rural areas where commercial hotels are not available.
Ground/surface transportation: Qualifying ground transportation, up to $50, includes taxi fare(s), Uber/Lyft fare(s), and/or vehicle ferry fare(s) to travel between the airport, ferry dock, and/or training location.

NOT Covered

Travel outside of Alaska
Travel between Alaskan communities to attend training outside Alaska
Tips for ground transportation
Meals/food/per diem
Wi-Fi fees
Rental car
Gas
Parking fees

Approved Topics

Early childhood and/or school-age education (age birth-12)
Health and safety
Other topics related to working with young children
Facility Administration (Finance/Accounting, Human Resources, Program Management)

Required After Travel

Proof of completion (copy of credential, certificate of attendance, transcript) with at least a "C" equivalent or "Pass", or a copy of conference participation certificate with stickers or signatures for each workshop matching the day(s) registered as proof of attendance.
The entire conference day for each day registered must be attended. Failure to attend the entire day registered for and/or document full attendance for each day registered will result in ineligibility for reimbursement.
Proof of payment (receipt, credit card/bank statement, cancelled check, etc.) must include the name of the payer, amount paid, payment date, and item(s) purchased. - Proof of payment for travel expenses must include passenger name, travel date(s), and name of cities the round-trip travel originates from and destination. - Proof of payment for lodging must include registration name, check in/out date(s), nightly rate (including tax), and lodging contact information. - Proof of payment for ground/surface transportation must include date(s) of travel.
Mileage log form to document vehicle mileage.

Deadlines

Pre-Travel Reimbursement Application: Complete and submit at least 21 days prior to traveling for pre-approval. If you are pre-approved, Alaska SEED will email and/or mail you a confirmation and a Travel Reimbursement (TR) Verification Form to be submitted after the training and travel.

PLEASE NOTE: Travel Reimbursement is a two-step process:

1. Pre-TR submitted at least 21 days prior to...

2. If you are pre-approved, Alaska SEED will email and/or mail you a confirmation and a Travel Request (TR) Verification Form. The TR Verification Form must be submitted within 60 business days of completing your travel and training.

Travel Expenses Clarification

Qualifying travel expenses covered include: - Initial travel/lodging/ground transportation occurs no earlier than one day prior to the start of the training, conference, or event. - Travel/lodging/ground transportation concludes on the same day as the last day of the training, conference, or event. *Exceptions to extend travel, lodging, and ground transportation will be made on a case-by-case basis when submission of proof of return travel by airline or passenger ferry is not available after the conclusion of the training, conference, or event.

Applicant Information

First Name:

Last Name:

Email:

Phone Number:

Mailing Address:

City:

Zip:

Please enter a 5-digit zip code.

Current Alaska SEED Member?

YesNo

Applicant Facility Information

Name of Licensed/Approved Child Care Facility

Administrator Name:

Training Information

Training Name:

Training Location/City:

Training Date(s):

Travel Cost Estimates

Please provide a best estimate of travel costs using current/actual costs of your travel.

Estimated Cost of Airfare or Passenger Ferry Fee:

Estimated Cost of Lodging:

Estimated Cost of Ground Transportation:

Estimated Cost of Vehicle Mileage:

Total Estimated Travel Costs (Please total your estimated travel costs here.):

Exemption Request

Check Which Exemption(s) you are Requesting:

The community I am traveling to doesn't have commercial hotels. I request and exemption to be reimbursed for non-commercial lodging expenses (bed & breakfast, Airbnb, etc.)Travel is not available by plane and/or ferry between my community and the training community to travel on the day prior to the training start date. I request an exemption to be reimbursed for plane and/or ferry expenses which occur more than one day prior to the state of training.Travel is not available by plane and/or ferry between my community and the training community for return travel to occur on the same day after the conclusion of the training. I request an exemption to be reimbursed for plane and/or ferry expenses which occur past the same day after the conclusion of the training. I require no exemption.

Agreements

I agree to all of the following:

I have reviewed and met all eligibility requirements and guidelines.Travel will not occur until at least 21 days from submitting application to allow time for pre-approval.A Travel Reimbursement (TR) Verification Form including Mileage Log, proof of payment (receipt, credit card/bank statement, canceled check, etc.), and proof of completion of training need to be submitted after training and travel is complete.Stop Payment Policy: If your check is lost due to an incorrect address, a $32 stop payment fee will be deducted from your replacement check.

PLEASE NOTE: Travel Reimbursement is a two-step process:
1. Pre-TR submitted at least 21 days prior to...
2. If you are pre-approved, Alaska SEED will email and/or mail you a confirmation and a Travel Request (TR) Verification Form. The TR Verification Form must be submitted within 60 business days of completing your travel and training.

Signature

By submitting and signing this application:

I certify that the information on this application is true and accurate to the best of my knowledge.

Signature

Type your name to sign.

Date