DEED Travel Reimbursement (TR)


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VERIFICATION FORM
July 1 - June 30

Alaska SEED is pleased to partner with the State of Alaska, Department of Education and Early Development (DEED) to support your travel for professional development!

Follow the guidelines and submit your verification form within 60 days of completing your travel and training to receive reimbursement - up to $1,000 (on road system) or $2,000 (off road system) until June 30!
Eligibility Criteria: Must meet all criteria
  • I have submitted a Pre-TR application and have been pre-approved.
  • My travel and training are complete.
  • My membership in the Alaska SEED Registry is current/active
  • I am an early childhood professional working in a State of Alaska, Department of Education and Early Development (DEED) Early Education Program Approved to Operate or Head Start.  
Guidelines for Reimbursement
If you've been pre-approved for your travel training, follow these guidelines and deadlines to get your reimbursement.
Allowable Reimbursement Amount
Up to $1,000 (on road system) or $2,000 (off road system) for travel to attend one of these early childhood conferences:
  • Anchorage Association for the Education of Young Children (Anchorage AEYC)
  • Southeast Childhood Collective's Annual Early Childhood Conference
  • Infant Early Childhood Mental Health Institute (IECMHI)
What's Covered?
  • Travel expenses: Airfare, vehicle mileage, or passenger ferry fee(s) Select one. - Vehicle mileage: at least 50 miles in a single round trip documented (to/from place of work/home and place of training), reimbursed at the current federal mileage rate.
  • Lodging expenses: Up to $350 a night in a commercial hotel. - A non-commercial hotel (bed & breakfast, Airbnb, etc.) may be approved in rural areas where commercial hotels are not available.
  • Ground/surface transportation: Up to $50 for ground transportation (with receipt) - Taxi fare(s) and/or Uber/Lyft fare(s); or vehicle ferry fee(s). Select one between (taxi, Uber/Lyft or vehicle ferry.
NOT Covered
  • Travel outside of Alaska
  • Travel between Alaskan communities to attend training outside Alaska
  • Tips for ground transportation
  • Meals/food
  • Wi-Fi fees
  • Rental car
  • Gas
  • Parking fees
Required After Travel
  • Proof of completion: Copy of conference participation certificate with stickers or signatures for each workshop matching the day(s) registered as proof of attendance.
  • Proof of payment (receipt, credit card/bank statement, cancelled check, etc.) must include the name of the payer, amount paid, payment date, and item(s) purchased. - Proof of payment for travel expenses must include passenger name, travel date(s), and name of cities the round-trip travel originates from and destination. - Proof of payment for lodging must include registration name, check in/out date(s), nightly rate (including tax), and lodging contact information. - Proof of payment for ground/surface transportation must include date(s) of travel.
  • Mileage log form to document vehicle mileage.
Deadlines
  • Submit completed verification form and required documentation within 60 business days of completing the travel and training.
Payment Policies
  • Reimbursement will be made within 45 business days from completed verification form and mileage log receipt date. Reimbursement applications are processed in the order they are received while funding is available. Reimbursements will be reduced by the amount of other scholarships and/or financial aid already received.
  • If your check is lost due to an incorrect address, a $32 stop payment fee will be deducted from your replacement check.
Travel Expenses Clarification
  • Qualifying travel expenses covered include: - Initial travel/lodging/ground transportation occurs no earlier than one day prior to the start of the training, conference, or event. - Travel/lodging/ground transportation concludes on the same dat as the last day of the training, conference, or event. *Exceptions to extend travel, lodging, and ground transportation will be made on a case-by-case basis when submission of proof of return travel by airline or passenger ferry is no available after the conclusion of the training, conference, or event.
Applicant Information








Reimbursement Information





Please enter a 5-digit zip code.
Travel Cost Information
Please provide the actual costs of your travel. In the next section you will upload proof of payment and proof of training completion.

REQUIRED DOCUMENTATION: Proof of payment for airfare or passenger ferry must include passenger name, travel date(s), and names of cities the round-trip travel originates from and destination. 

REQUIRED DOCUMENTATION: Proof of payment for lodging must include registration name, check in/out date(s), nightly rate (including tax), and lodging contact information.

REQUIRED DOCUMENTATION: Receipts for taxi fare or vehicle ferry fees.

Cost = total miles (from the Mileage Log below) x the Federal Mileage Rate for business. Visit https://www.irs.gov/tax-professionals/standard-mileage-rates to see the current rate.
 REQUIRED DOCUMENTATION: Complete the Mileage Log section below.
Mileage Log
Please enter your Mileage Log information here. To add additional entries, click Add another travel entry at the bottom of the section.







Add the total expenses from airfare/passenger ferry fees, lodging, ground transportation, and vehicle mileage.
Required Documentation
Please upload electronic or scanned copies of your proof of completion and proof of payment below. Click Add another Proof to add additional files.


Agreements

Signature


Type your name to sign.